Office Admin

About the Role

You will be the backbone of daily operations—managing schedules of the two Managing Directors, coordinating meetings, supporting teams, and keeping our office running smoothly. This role suits someone organized, proactive, and tech-savvy with excellent communication skills.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate travel of the two MDs and the local team

Greet visitors, handle calls, and maintain reception duties

Prepare documents, reports, and presentations; maintain filing systems

Support procurement: office supplies, vendor coordination, and invoices

Assist with onboarding logistics and internal communication

Track expenses and assist with basic bookkeeping tasks

Maintain office policies, procedures, and compliance documents

Coordinate events, trainings, and team activities

Required Qualifications

1–3 years of administrative experience (or equivalent)

Proficiency with Microsoft 365 or Google Workspace (Docs, Sheets, Outlook/Calendar)

Strong written and verbal communication; professional email etiquette

Excellent organization, time management, and attention to detail

Ability to handle confidential information with discretion

Preferred Qualifications

Experience with project management tools (Asana, Trello, Monday.com)

Familiarity with basic accounting software (QuickBooks, Xero)

Experience in [industry, e.g., professional services, tech, healthcare]

Informations

Advantages

Allocation of meal vouchers or travel vouchers

Use of a mobile phone, a microcomputer outside working hours

Various agreements with third-party service providers

Group insurance, health insurance dental insurance ...

Requirements

Skills:

OFFICE MICROSOFT OFFICE COMMUNICATION ORGANISATION GESTION DU TEMPS CUSTOMER SERVICE

Multitâche Problem-solving Scheduling